We have an opening for “SENIOR MATERIALS CLERK” in one of the world’s most reputed Oil & Gas Operating Companies located in “Abu Dhabi”.
Experience: 6 years experience in general clerical duties with knowledge of Stores Computer system
(SAP is preferable).
Qualification: Completion of Technical Secondary Education (12 years) or equivalent
Company Profile:
The Company was established in 1971 to operate in all areas of the oil and gas industry and since then has steadily broadened its activity in establishing companies and subsidiaries and creating an integrated oil and gas industry in the fields of exploration and production, support services, oil refining and gas processing, chemicals and petrochemicals, maritime transportation and refined products and distribution.
During the past four decades, it has expanded its business activities, enhanced its competitive position and so managed to become one of the world’s leading oil companies with substantial business interests in upstream and downstream activities, including transportation, shipping, marketing and distribution.
It has 15 subsidiary companies working in the various fields of the oil, gas, and petrochemical industry as well as crude oil and gas transport and services.
JOB DESCRIPTION:
a) Types and proof reads a variety of materials such as letters, reports, tabulations, statements, e-mail etc by using computer programmes such as Excel, Word, Access etc.
b) Checks accuracy of Vender Invoices received from Finance with appropriate supporting documents before passing to Supervisors for initial approval and further action.
c) Assists in the preparation of the basic data for budgeting, functions as department’s focal point for monitoring expenditures and reporting variations.
d) Carries out the administrative jobs for the department such as prepare leave schedule and travel bookings according to Das Island leave regulations and operational requirements, receive visitors, make arrangements for meeting etc.
e) Maintains overtime sheets for all stores employees / contracted personnel and calculates total hours worked against daily authorized records.
f) Dispatches and collects department mail for internal distribution and passes urgent messages to concerned staff as and when necessary.
g) Collects and prepares monthly statistics data for the department monthly reports, drafts routine letters as and when required, types all office correspondence and communications using the PC and fax machine.
h) Attends department’s operational and safety meetings as secretary, prepares minutes and follows up relevant points with the concerned.
i) Maintains a follow-up system of work activities for all senior staff in the department and notifies outstanding actions in due time.
j) Maintains the department centralized records system and the materialstraceability system for tracking of material test certificates.
k) Maintains the department technical library and ensures availability ofcatalogues, drawings and reference books and when required.
1) Organises the receipts, storage and issue of office stationery for all ADGASDas Divisions / Departments.
m) Processes work orders in SAP for the maintenance of Stores facilities, follows-
up progress actions.
n) Assists in preparing Job Description for personnel & department organizationchart.
o) Involves in various aspects such as creating & releasing PR, releasing automaticP.O.’s & maintaining system generated records pertaining to Term ContractMaterials.
p) Sources quotation from vendors and prepares purchase requisitions for storage equirements.
q) Assists in preparing documents for renewal and retendering of stores manpower, equipment operators and cranage services term contracts.
r) Provides leave cover for department’s Office Administrator during his leavea bsence.
s) Carries out other related or similar duties such as operates and controls the useof the photo stat and fax machine. Enters / retrieves information from SAP as and when required. Answers telephone and take messages. Maintains adequate supply of stationery and raises requests as and when required
Note:
This is a FREE recruitment and no service charges are payable to any agent. Manav Corporate Consultants is a Govt. of India Approved recruitment agency.
It will be on a third Party Payroll.
It’s an Offshore based and rotational for 90 days ON followed by 30 days OFF.
If interested, kindly upload/Send your updated CV ASAP with following details
- Highest Qualification:
- Current Company:
- Current Location
- Total Exp:
- Relevant Experience (in Oil and Gas):
Experience in Offshore
- Current CTC:
- Expected CTC
- Notice period:
Kindly call / revert back to the undersigned for queries if any.